Complete Feature Set

Every tool your framing shop needs

FramePilot covers every part of your operation — from taking a quote to reconciling your accounts. No bolt-ons, no add-ons. Everything included.

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Quoting Job Management Frame Visualiser SMS Notifications Suppliers & POs Inventory Reporting Customers Multi-Location
Module 1

Instant, accurate quoting

Stop guessing. FramePilot calculates every quote using real pricing rules — perimeter for frames, fractional sheet area for mounts and glass — all driven by your live materials catalogue.

  • Perimeter-based moulding cost (price per metre × frame length)
  • Sheet-fraction pricing for mount board (1220×815mm reference)
  • Sheet-fraction pricing for glass (1220×915mm reference)
  • Triple-mount / double-mat pricing — all three layers costed separately
  • Configurable overhead, labour, and material multiplier
  • Deposit collected at intake, balance tracked automatically
  • Quote to job conversion with one click
  • Multiple artworks per quote — batched into a single job
  • PDF quote document generated instantly
  • All job specs stored: frame code, mount colours, glass type, dimensions
Why it matters: Manual quoting takes 5–10 minutes and is prone to pricing errors. FramePilot quotes accurately in under 60 seconds, every time. No more undercharging when Supplier prices go up.
New Quote
Artwork Width
600mm
Artwork Height
400mm
Frame Moulding
LJ-4582 — Walnut Veneer
Mount
Ivory White
Glass
Museum UV
Frame £28.40
Mount board £14.20
Glass £22.80
Total £118.50
Module 2

Job tracking from intake to collection

Every job has a clear status, a due date, and a paper trail. Nothing gets lost. Nothing gets forgotten. Your whole workload is visible at a glance on a colour-coded calendar.

  • Full status workflow: Quote → New → In Progress → Ordered → Ready → Collected
  • Collection calendar with day, week, and month views (FullCalendar)
  • Colour-coded jobs by status — spot overdue jobs instantly
  • Artwork photo captured at intake and stored against the job
  • Completion photo stored when framing is done
  • Printable PDF job ticket with all specs, materials, and pricing
  • Workshop document with mount cutter dimensions for every layer
  • Job number for each order — consistent reference throughout
  • Orders dashboard: Active / Ready for Collection / Collected tabs
  • Frame orders view grouped by supplier for easy cut-list creation
Active Jobs — Today
Jones — Family portrait
Due: Today · 50×35cm · LJ-7432
Ready ✓
Smith — Oil on canvas
Due: Tomorrow · 80×60cm · LJ-9011
In Progress
Brown — Watercolour
Due: Fri · 40×30cm · LJ-3301
Ordered
Davis — Wedding photo
Due: Next Mon · 70×50cm
New
Module 3

Frame Visualiser & Design Tool

Help customers decide with confidence. The built-in frame visualiser renders a preview of their finished piece — frame profile, mount layers, and artwork — right there at the counter.

  • HTML5 Canvas frame renderer — no plugins required
  • Shows all three mount layers with correct proportions
  • Artwork image placed inside the frame preview
  • Mount crop tool for precise artwork placement
  • Frame crop tool to illustrate moulding profile
  • Updates live as frame code, mount, and dimensions change
  • Helps customers visualise and commit faster
  • Reduces change-of-mind returns after framing
Frame: LJ-4582 Walnut · Mount: Ivory & Navy · Museum UV Glass
Module 4

Automatic SMS when jobs are ready

The moment you mark a job as ready for collection, the customer receives a text message. No phone calls, no sticky notes, no forgotten customers. It just works.

  • Triggered automatically on status change to "Ready for Collection"
  • UK mobile number normalisation (07xxx → +44 7xxx)
  • Message includes job number and artwork description
  • Powered by Twilio — reliable UK SMS delivery
  • SMS log view to track all sent messages
  • No extra app or third-party login needed for customers
  • Eliminates the awkward "is my frame ready?" phone call
  • Customers collect faster — improving cash flow
Real impact: Shops using SMS notifications report customers collecting 2–3 days faster on average, reducing uncollected job backlog and improving cash flow.
FramePilot
Hi Sarah, your framing job #0847 (Wedding portrait 70×50cm) is ready to collect. We're open Mon–Sat 9–5. See you soon!
Today 14:32 · Delivered ✓
SMS sent automatically
Module 5

Supplier management & purchase orders

Stop manually working out what you need to order. FramePilot looks at all your active jobs, groups them by supplier and frame code, and builds your purchase orders for you.

  • Full supplier database with contact details
  • Active jobs automatically grouped by supplier and moulding code
  • Cut list PDF generated — total length per code across all jobs
  • Purchase order generated and emailed to supplier in one click
  • PO status workflow: Draft → Sent → Received
  • Received quantities tracked against PO
  • Supplier payments due report for creditor management
  • Supplier price supload — prices always up to date
  • Manual price updates via consumables manager
Supplier Orders
8 jobs
LJ-4582
4 jobs
7.84m
LJ-9011
2 jobs
5.20m
LJ-3301
2 jobs
3.96m
Generate PO
Download PDF
Module 6

Materials catalogue & consumables

Your full product catalogue — frames, mount boards, glass, and consumables — managed in one place. Every material priced correctly, with supplier references attached.

  • Frames, mounts, glass, and consumables in one catalogue
  • Supplier assigned per material with product/stock codes
  • Price per metre for mouldings, price per sheet for boards and glass
  • Filtered dropdowns in quoting — only relevant materials shown
  • Downloadable consumables report
  • Live Upload supplier price updates
  • Bulk update tools for price changes
  • Material type categories: Frame, Mount, Glass, Consumable
Materials Catalogue
LWalnut Veneer
Moulding
/m
£4.20
Ivory White
Mount · Ivory
/sheet
£8.40
Museum UV Glass
Glass · Tru Vue
/sheet
£32.00
Prices supdated today 09:14
Module 7

Financial reporting & business analytics

Know your numbers every day, not just at year end. FramePilot gives you a complete picture of your business — revenue, margins, expenses, and trends — all in real time.

  • P&L report — revenue vs cost of sales vs gross profit
  • KPI dashboard — average job value, job count, revenue by period
  • Sales analytics — daily, weekly, monthly, year-on-year
  • Expense tracking with category breakdown
  • Supplier payments due — creditor management
  • Financial analysis with configurable date ranges
  • Xero-compatible expense export (CSV)
  • Deposit and balance reconciliation reporting
  • Shop sales tracking — till and card totals
  • Chart visualisations for all key metrics
KPI Dashboard — May 2026
Revenue
£18,420
↑ 14% vs last month
Jobs Completed
142
Avg: £129.72 per job
Gross Margin
62%
After materials
Expenses
£4,810
Ready for Xero
Weekly revenue — last 6 weeks
Module 8

Customer management

Whether it's a walk-in with a watercolour or a trade account placing regular orders, FramePilot keeps every customer's details and job history organised and accessible.

  • Full trade customer profiles — name, address, VAT, payment terms
  • Internal notes and delivery instructions per customer
  • Retail walk-in details captured per job (name, phone, email)
  • Customer Hub for trade account management
  • Job history searchable by customer name
  • Trade invoice generation for B2B orders
  • Client portal for trade customers to view their orders
SH
Sarah Henderson
Trade Account · 07700 900123
Active
Total Jobs
38 jobs
Total Spend
£4,820
Recent Jobs
#0847 — Wedding portraitCollected
#0832 — Landscape printReady
#0821 — Family portraitIn Progress
Module 9

Multi-location & franchise support

Operating more than one shop? FramePilot was built with franchise operations in mind. Each location works independently while sharing the same system.

  • Unlimited shop locations on one account
  • Each location sees only its own jobs, orders, and reports
  • Role-based access: staff see only what they need to
  • Centralised supplier and consumables management
  • Per-franchise reporting with location filtering
  • User accounts tied to specific locations
  • Internal customer portal per franchise
  • Consistent workflows across all locations
Locations
L1
London — Marylebone
24 active jobs · £8,420 this month
Active
L2
Surrey — Guildford
17 active jobs · £5,980 this month
Active
L3
Yorkshire — Harrogate
11 active jobs · £3,640 this month
Active
Everything included

Full feature list

No hidden extras, no add-ons. Everything below is included in every plan.

Quoting & POS

  • Perimeter frame pricing
  • Sheet-fraction mount & glass costing
  • Triple mount pricing
  • Deposit & balance tracking
  • PDF quote document
  • Quote to job conversion
  • Configurable pricing variables

Job Management

  • Full status workflow
  • Collection calendar
  • PDF job ticket & workshop doc
  • Artwork photo capture
  • Orders dashboard
  • Frame order grouping by supplier
  • Cut list PDF generation

Frame Visualiser

  • HTML5 Canvas frame renderer
  • Mount layer visualisation
  • Artwork image placement
  • Mount crop tool
  • Frame crop tool
  • Live preview during quoting

Notifications

  • Automatic SMS on job ready
  • UK number normalisation
  • SMS delivery log
  • Job number in SMS message
  • Twilio-powered delivery

Suppliers & Purchasing

  • Supplier database
  • Purchase order generation
  • PO email to supplier
  • Received quantities tracking
  • Payments due report
  • Supplier price uploads

Reporting & Finance

  • P&L report
  • KPI dashboard
  • Sales analytics
  • Expense tracking
  • Xero CSV export
  • Shop sales reconciliation
  • Financial analysis tool
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